Hey churches/organisations: Lead a volunteer space at Carols in the Stadium 2025

Carols In The Stadium is more than just an event – it’s a celebration of community, music, and holiday spirit.

Since we’re expecting 5,000–7,000 people from across the Coast and beyond, we are looking for teams from local churches/Organisations to “own” one of the volunteer spaces on the night. This will enable creation of welcoming, safe, and joy‑filled experiences all through the evening.

Owning a space means your team takes lead responsibility for set‑up, rostering and cheerful hosting for that area. We’ll provide the infrastructure — gazebos, tables, signage and key supplies — and we’d love your church to bring the smiley, helpful leaders and volunteers to host the space. It’s a great way for your church to serve our community together and make a visible impact.

Here are the spaces your organisation could lead

    • Connect with the churches on the coast to identify how many pamphlets and banners they each need 

    • Divide up the marketing material when it arrives and distribute to each church

    • Place banners in public across the Coast

    • Remove banners after the event.

    • Adding lighting, tables and other supplies

    • Putting up signage on gazebos 

    • Generally running around to make our spaces welcoming and ready for the community

    • Erecting and securing gazebos

    • Adding lighting, tables and other supplies

    • Putting up signage on gazebos 

    • Generally running around to make our spaces welcoming and ready for the community

    • Managing access to the venue parking for pre approved vehicles

    • A small team at the ticket entry to help stadium staff check tickets

    • Ticket sales for anyone who needs to purchase (2 people) 3:30pm to 7pm then as needed

    • Friendly welcoming people (4-5 people ) 3:30pm to 7pm

    • Friendly farewell people at exit at the end of night (4-5 people)

    • helping manage the grassed area during the event so there is a good flow of people

    • Approx 10 people 3:30pm to end

    • Helping manage the fixed seating area during the event so there is a good flow of people

    • Approx 8 people 3:30pm to end

    • Hosting Info Stand - providing a point for information and lost parents.

    • Approx 3 people  3:30pm to end

    • applying temporary tattoos 

    • Approx 5 people  3:30pm to end

    • Selling a variety of glow sticks and products

    • Using the eftpos machine

    • Approx 5 people  3:30pm to end

    • Designing options for face painting

    • Providing face painters throughout the evening (minimum of 4 on at all times)

    • Thrive Church has this one covered

    • Central ticket sales for jumping castle, face painting and tattoos 

    • Using eftpos machines

    • Approx 4 people 3:30pm to end

    • The community has been asked to bring canned and dry goods to donate to charity

    • Team to receive the good and display the collection

    • Assist with boxing up for collection the next morning

    • May also need help to collect goods on Sunday morning and deliver TBC

    • Approx 4 people  3:30pm to end 

    • Maybe people the next day

    • This will create a space for kids who need to run and will be located at the far end of the field

    • Manage and refill the 3 bubble machines

    • Supervise the space 

    • Approx 3 people  3:30pm to end

    • We will have 2 small (junior) and 1 large (primary) sized castles

    • Assist to setup and secure the castles during the day

    • Team to take tickets

    • Manage the queue 

    • Supervise the jumpers

    • Approx 7 people 3:30pm to end

    • Hosts to walk with the various Elves and help take photos and interact with community

    • Approx 4 people  3:30pm to 7pm

    • Hosts to ensure the path is clear for talent to walk around the perimeter and to the stage during the main event. 

    • Will pull from other teams as this is a short requirement

    • Hosts to walk with the various Elves and help take photos and interact with community

    • Approx 4 people  3:30pm to 7pm

    • Friday 19 Dec lunch & snacks

    • Friday 19 Dec Dinner & snacks

    • Saturday 20th Morning snacks and Lunch

    • Saturday 20th Pre event Dinner & Snacks

    • Sunday 21st Morning snacks & Lunch

    • Dismantling gazebos

    • Removing signage

    • Returning equipment to parts of the coast 

    • Please note, cleaning is provided by the stadium

    All hands on deck - looking for a team of 20 to help.

What Next?

Fill out the form below!

  • Nominate a team lead

  • Share any accessibility or equipment needs

 

What we provide

  • Clear briefs, site maps and safety guidance

  • Infrastructure provided: gazebos/marquees, tables, signage, barriers, radios, and key supplies

  • Liaison for logistics, bump‑in/out and supplies

Let’s chat