Hey Churches/Organisations -
Lead a volunteer space at Carols in the Stadium 2026

Carols In The Stadium is more than just an event – it’s a celebration of community, music, and holiday spirit.

Since we’re expecting 20000 people from across the Coast and beyond, we are looking for teams from local churches/Organisations to “own” one of the volunteer spaces on the night. This will enable creation of welcoming, safe, and joy‑filled experiences all through the evening.

Owning a space means your team takes lead responsibility for set‑up, rostering and cheerful hosting for that area. We’ll provide the infrastructure — gazebos, tables, signage and key supplies — and we’d love your church to bring the smiley, helpful leaders and volunteers to host the space. It’s a great way for your church to serve our community together and make a visible impact.

Here are the spaces your organisation could lead

    • Connect with the churches on the coast to identify how many pamphlets and banners they each need 

    • Divide up the marketing material when it arrives and distribute to each church

    • Place banners in public across the Coast

    • Remove banners after the event.

    • Adding lighting, tables and other supplies

    • Putting up signage on gazebos 

    • Generally running around to make our spaces welcoming and ready for the community

    • Erecting and securing gazebos

    • Adding lighting, tables and other supplies

    • Putting up signage on gazebos 

    • Generally running around to make our spaces welcoming and ready for the community

    • Managing access to the venue parking for pre approved vehicles

    • Ticket entry to help stadium staff check tickets

    • Friendly welcoming people (

    • Friendly farewell people at exit at the end of night

    • helping manage the grassed area during the event so there is a good flow of people

    • Helping manage the fixed seating area during the event so there is a good flow of people

    • Hosting Info Stand - providing a point for information and lost parents.

    • Selling a variety of glow sticks and products

    • Using the eftpos machine

    • The community has been asked to bring canned and dry goods to donate to charity

    • Team to receive the goods and assist with boxing and packing into trucks.

    • Dismantling gazebos

    • Removing signage

    • Returning equipment to parts of the coast 

    • Please note, cleaning is provided by the stadium

    All hands on deck

What Next?

Fill out the form and nominate a team lead and we will be in touch.

What We Provide

  • Clear briefs, site maps and safety guidance

  • Infrastructure provided: gazebos/marquees, tables, signage, barriers, radios, and key supplies

  • Liaison for logistics, bump‑in/out and supplies